EOR and Payroll Built for Staffing

Ascen provides employer of record, payroll services, and back office for staffing organizations.
White-label EOR and back office software
Embedded payroll funding
API and ATS Integrations

Back office built for staffing

Ascen provides back office and employer of record (EOR) services for companies engaging contingent talent. Ascen works with staffing firms, recruitment agencies, and talent platforms.

All-in-one solution

Ascen's platform provides onboarding, background checks, workers' comp insurance, benefits, payroll and funding, timesheet and expense management, invoicing and collections, all in one system.

Designed for your growth

Our all-in-one employer of record solution is designed to let you focus on growth, integrating into dozens of ATS and Accounting software, and offering an open API.
Employer of Record
Agent of Record
White Label Pay and Bill Software
Onboarding & Screening
Payroll Funding
Timesheets and Expenses
API and Integrations
Employer of Record

EOR Built for Staffing

Ascen steps in as the legal employer of record (EOR) of your candidates. We handle compliant onboarding, payroll, benefits, and workers' compensation insurance, in an affordable, pay-as-you-go solution, to allow you to grow effortlessly. Ascen works in all US States, Canada, and selected countries globally.

  • EOR built for staffing organizations
  • White-label all-in-one platform, with embedded financing available
  • Works in all US States, Canada, and selected countries globally
  • Coverage for Professional, Healthcare, and Light Industrial workers' compensation codes
  • API Connection for Staffing and Gig platforms
Agent of Record

Agent of Record/IC Compliance

Ascen partners with Staffing Agencies to act as their trusted Agent of Record (AOR) for the independent contractors (ICs) they place. Using advanced workers classification techniques, Ascen ensures Independent Contractors are correctly classified. As an AOR, Ascen oversees:

  • Timesheet management
  • Global IC payments in USD and local currencies
  • Contractor onboarding (W-9, W-8BEN) and document management
  • IC compliance and indemnification
  • End client invoicing and collection

White Label Pay and Bill Software

White Label Payroll and Billing Built for Staffing

Whether you are using Ascen's EOR or running payroll under your own tax entity, all of Ascen's customers benefit from our pay and bill platform purpose-built for staffing. Our software is comprehensive for managing your temporary staffing business and includes:

  • Onboarding
  • Timesheets Management and Approvals
  • Payroll
  • Invoicing
  • Reporting
  • Learning Management
  • Credentialing
  • Document Signing and Management

Other payroll and EOR providers are built for end clients hiring permanent workers. Ascen's software is built for staffing organizations onboarding, managing, and billing for contingent workers at scale. Whether you are a new recruitment startup or established platform, Ascen will allow you to automate your critical pay and bill functions, in a fully white-label environment which empowers staffing partners to keep their brand front and center.

Onboarding & Screening

Onboarding & Screening

With Ascen's worker portal, improve the contractor onboarding experience and easily manage onboarding requirements for employees and independent contractors.

Ascen's mobile-friendly onboarding experience handles:

  • I-9 verifications
  • W-4 tax withholdings
  • Background Checks & Drug Tests
  • Credentialing (Healthcare)
  • Benefits
  • Rules-Based Agreement Management

Ascen has multiple background and drug screening providers built into the onboarding process so you will always be able to adhere to your client background screening requirements.

With reminders for workers, onboarding status pages, and alerts to your team, your operations team will always know exactly where you workers stand during onboarding.

Payroll Funding

Payroll Funding

Staffing requires high capital amounts to support payroll prior to clients paying invoices. With Ascen's integrated payroll funding solution, ensure timely contractor payments and avoid cash flow problems.

While customers are not required to use our embedded payroll funding option, some benefits include:

  • Minimize Manual Effort of Uploading Invoices to Factoring
  • No Personal Guarantees or Liens
  • Cheaper, flat pricing versus factoring
  • Built-in AR and collections management
  • Credit and work-out management
  • Multi-currency support
Timesheets and Expenses

Timesheets and Expenses

Managing client timesheet and expense approvals is one of the most difficult aspects of running a successful staffing organization. Ascen's white-label timesheets and expenses module is built specifically for high-growth staffing organizations with modern approval flows built right in. Ascen's timesheet and expense management includes:

  • White Label Timesheet and Expense Candidate Portal
  • One-click and no-click approvals for clients (no-login required)
  • Automated entry and approval reminders for clients and candidates
  • White Label client timesheet dashboard with complex permissions
  • Automatically sync time and expenses to payroll with overtime rules and complex billing rules

API and Integrations

API and Integrations

REST API

Running a staffing organization at scale requires automation and Ascen was purpose-built for tech-forward staffing companies in an API-first design.

Create custom integrations with Ascen using our REST API with full coverage of endpoints that exist within our web user interface. Examples of integration possibilities using Ascen's API include:

  • Embed onboarding components into your custom application
  • Pull paychecks and other data into your application
  • Submit and manage assignments with the API
  • Create and update timesheets and expenses through the API

ATS and Accounting Integrations

Connect your ATS and Accounting Systems with Ascen by using our pre-built integrations to various staffing-focused ATS providers and popular accounting software such as Quickbooks, Xero, and Netsuite. With Ascen's integrations you can create an all-on-one solution for your business and avoid manual bookkeeping and administration errors.

EOR Built for Staffing

Ascen steps in as the legal employer of record (EOR) of your candidates. We handle compliant onboarding, payroll, benefits, and workers' compensation insurance, in an affordable, pay-as-you-go solution, to allow you to grow effortlessly. Ascen works in all US States, Canada, and selected countries globally.

  • EOR built for staffing organizations
  • White-label all-in-one platform, with embedded financing available
  • Works in all US States, Canada, and selected countries globally
  • Coverage for Professional, Healthcare, and Light Industrial workers' compensation codes
  • API Connection for Staffing and Gig platforms

Agent of Record/IC Compliance

Ascen partners with Staffing Agencies to act as their trusted Agent of Record (AOR) for the independent contractors (ICs) they place. Using advanced workers classification techniques, Ascen ensures Independent Contractors are correctly classified. As an AOR, Ascen oversees:

  • Timesheet management
  • Global IC payments in USD and local currencies
  • Contractor onboarding (W-9, W-8BEN) and document management
  • IC compliance and indemnification
  • End client invoicing and collection

White Label Payroll and Billing Built for Staffing

Whether you are using Ascen's EOR or running payroll under your own tax entity, all of Ascen's customers benefit from our pay and bill platform purpose-built for staffing. Our software is comprehensive for managing your temporary staffing business and includes:

  • Onboarding
  • Timesheets Management and Approvals
  • Payroll
  • Invoicing
  • Reporting
  • Learning Management
  • Credentialing
  • Document Signing and Management

Other payroll and EOR providers are built for end clients hiring permanent workers. Ascen's software is built for staffing organizations onboarding, managing, and billing for contingent workers at scale. Whether you are a new recruitment startup or established platform, Ascen will allow you to automate your critical pay and bill functions, in a fully white-label environment which empowers staffing partners to keep their brand front and center.

Onboarding & Screening

With Ascen's worker portal, improve the contractor onboarding experience and easily manage onboarding requirements for employees and independent contractors.

Ascen's mobile-friendly onboarding experience handles:

  • I-9 verifications
  • W-4 tax withholdings
  • Background Checks & Drug Tests
  • Credentialing (Healthcare)
  • Benefits
  • Rules-Based Agreement Management

Ascen has multiple background and drug screening providers built into the onboarding process so you will always be able to adhere to your client background screening requirements.

With reminders for workers, onboarding status pages, and alerts to your team, your operations team will always know exactly where you workers stand during onboarding.

Payroll Funding

Staffing requires high capital amounts to support payroll prior to clients paying invoices. With Ascen's integrated payroll funding solution, ensure timely contractor payments and avoid cash flow problems.

While customers are not required to use our embedded payroll funding option, some benefits include:

  • Minimize Manual Effort of Uploading Invoices to Factoring
  • No Personal Guarantees or Liens
  • Cheaper, flat pricing versus factoring
  • Built-in AR and collections management
  • Credit and work-out management
  • Multi-currency support

Timesheets and Expenses

Managing client timesheet and expense approvals is one of the most difficult aspects of running a successful staffing organization. Ascen's white-label timesheets and expenses module is built specifically for high-growth staffing organizations with modern approval flows built right in. Ascen's timesheet and expense management includes:

  • White Label Timesheet and Expense Candidate Portal
  • One-click and no-click approvals for clients (no-login required)
  • Automated entry and approval reminders for clients and candidates
  • White Label client timesheet dashboard with complex permissions
  • Automatically sync time and expenses to payroll with overtime rules and complex billing rules

API and Integrations

REST API

Running a staffing organization at scale requires automation and Ascen was purpose-built for tech-forward staffing companies in an API-first design.

Create custom integrations with Ascen using our REST API with full coverage of endpoints that exist within our web user interface. Examples of integration possibilities using Ascen's API include:

  • Embed onboarding components into your custom application
  • Pull paychecks and other data into your application
  • Submit and manage assignments with the API
  • Create and update timesheets and expenses through the API

ATS and Accounting Integrations

Connect your ATS and Accounting Systems with Ascen by using our pre-built integrations to various staffing-focused ATS providers and popular accounting software such as Quickbooks, Xero, and Netsuite. With Ascen's integrations you can create an all-on-one solution for your business and avoid manual bookkeeping and administration errors.